Careers

Job Title: Operations Coordinator - Headquarters

Grade: Individual Contributor

Exempt/Non-Exempt: Non-Exempt

Department:  Operations

Reports to: Director of Operations - Headquarters

Function:

Equipment control of assets, HQ invoicing, and monthly billing review, all in accordance with operational procedures.

Duties and Responsibilities:

• Reconcile and update regional office authorizations for pick up or drop off of equipment and ensure that the business terms are listed correctly.
• Resolve equipment control and damage status activity data received via EDI that has rejected from the central computer system.
• In coordination with Regional Operations, update activity manually for equipment storage facilities that do not have electronic capability.
• Respond to queries and requests from international regional offices on a daily basis and provide customer service.
• Calculate depreciated total loss values per contract terms and issue total loss invoices.
• Issue invoices for damages and sales on a daily basis.
• Issue per diem invoices on a monthly basis, verifying that each piece of equipment is billed in accordance with the specific terms that have been agreed.
• Review and process approvals for vendor invoices for services including depot storage, repair and trucking.
• Maintain spreadsheets and create reports to track project data.
• Provide relief to the front desk receptionist according to rotating schedule as needed.       
• Work collaboratively in a team atmosphere as well as a proactive individual contributor.
• Provide additional operational services as requested.

Qualifications

• 2+ years office experience in an administrative or operational capacity preferred.
• Bachelor’s degree preferred.
• Must be organized, focused on data accuracy and timely completion of tasks.
• Excellent verbal and written communication skills in English.
• Proficient in Word and basic Excel skills.
• Able to multi-task and manage multiple projects while maintaining high quality of performance.

This position is on a hybrid schedule with 3 days in the office, 2 day working remotely; Tuesday and Thursday are mandatory in-office days. The pay range of this role is $55,000 - $60,000 per year depending on experience

If you are interested in the position, please apply here: https://bit.ly/3sXDdfz