Job Title: Operations Coordinator
Grade: Individual Contributor
Reports To: Director, Operations
Function: The purpose of the Operations Coordinator is to provide operations and administrative services at the headquarters level to ensure regional equipment control activities are carried out on a timely, accurate and effective basis. Additionally, you will issue invoices in accordance with marketing terms and operational procedures.
Duties and Responsibilities:
- Review bookings and off-hire authorizations issued by regional offices for accuracy and compliance with billing procedures.
- Review and process equipment control location and condition status changes.
- Respond to regional office operations queries on a timely basis.
- Review monthly per diem invoices for accuracy and process any necessary correction to ensure primary project billing is completed in an accurate and timely fashion.
- Issue accurate invoices for sale, damage and total loss of equipment.
- Review and process vendor invoices.
- Provide back up support for reception functions including answering phones, mail and greeting visitors.
- Other projects as assigned.
Preferred Qualifications and Skills:
- 2+ years office experience in an administrative or operational capacity
- Container leasing or shipping industry experience preferred
- Bachelor's degree preferred
- Excellent attention to details
- Excellent verbal and written communication skills
- Strong customer service skills
- Proficient in Word and basic Excel functions
- Ability to multi-task and manage multiple projects while maintaining quality of performance is a must
- Ability to work collaboratively as well as individually in a fast-paced environment
To apply, please send resumes to firstname.lastname@example.org
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