Contract Administrator

San Francisco, CA

Job Title: Contract Administrator (Full-Time)
Grade: Individual Contributor
Exempt/Non-Exempt: Exempt
Department:  Legal
Reports to: Vice President, Legal Affairs
Location:  San Francisco, CA

Function:  To administer the issuance of contracts in an accurate, compliant, and timely basis in accordance with legal departmental processes and procedures.

Duties and Responsibilities:

  • Maintain accordance with legal departmental processes and procedures on an accurate and timely basis.
  • Prepare contracts for equipment procurement, assignments, settlements, guaranties, non-disclosures and other types of agreements as directed.
  •  Ensure appropriate documentation and authorization is consistently received, so to protect the company’s interests.
  • Monitor the tickler file to ensure timely updates of customer and depot terms including rate changes, contract expiration dates, conversions, purchase options and other tasks in coordination with department staff and regional office staff.
  • Provide administrative assistance for marketing and contracts including the input of terms into billing system, organization of customer and vendor files and review of reports.
  • Reconcile fact sheets terms with the customer lease agreements and the billing system data and resolve any discrepancies.
  • Reconcile system generated monthly contract log with manual contract log.
  • Coordinate contract terms with the headquarters operations staff to ensure the contracts are billed in accordance with the agreed upon terms.
  • Maintain reports and analyses to monitor worldwide leasing activity and market trends.
  • Respond to auditor requests for documentation and copies as requested.
  • Other projects as assigned.

Experience and Qualifications:

  • A Bachelor’s degree or paralegal certificate and five to seven years of contract administration experience, or any similar combination of education and experience.
  • Strong organizational skills and attention to detail
  • Knowledge of equipment leasing or transportation a plus
  • Ability to multi-task and manage multiple projects while maintaining quality of performance
  • Ability to work collaboratively, as well as individually, in a fast-paced environment
  • Proficiency in Microsoft Word and Excel


CAI International, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.



More Positions